ATTENDIES: President, Vice Presidents, CWC, General Body, Alumni, Faculty coordinators

OBJECTIVE:

• SAC Selections
• VIVA VVIT 2018

MINUTES OF MEETING:

3:00 PM: Gathering of General Body

3:10 PM: President SAI BALAJI addressed the meeting

• Shared his views to bring changes in general selection procedure
• Candidates are to be selected based on their Communication Skills, Thought process, attitude, Presence of mind, Exposure

3:35 PM: General body discussed about most Happening place

• To make use of clubs for several college events.
• Using painting club for Design thinking
• Using Animation club members for designing

3:40 PM: General body shared their ideas for VIVA VVIT 2018

• Visiting cards for SAC Representatives
• Implementation of Fourth Estate
• Division of events into TECHNICALS, CULTURALS, SPORTS
• Introduction of some new events unknown to modern world
• More informal events for entertaining the crowd
• Measures to be taken regarding discipline

4: 10 PM: General body along with SAC faculty coordinator discussed the pros and cons of VIVA VVIT 2017.

PROS:

• Crowd management
• Estimation regarding count and made proper arrangements
• Events went good
• Avoided maximum events overlapping

CONS:

• Power failure during CSE Technical event
• Volunteers reported late than the actual event timings
• No proper Facilities for Volunteers staying nights

4:45 PM: Naveen, Former president and Divya, Former Events head gave their suggestions

• To review the old data
• Team division according to the plan
• Paper work for every idea
• College Ambassador for promoting VIVA VVIT 2018 to different colleges around AP.

5:00 PM: Siva Prasad sir discussed the Registration problems with general body

• Volunteers reported late than the actual timings
• No involvement of security at entrance. Students themselves took that duty
• More online registration desks and only one offline registration desk which made offline registrations difficult.
• Delay in Volunteers’ Id cards
• Lack of Tents

5:30 PM: National Anthem

CONCLUSION:

• Selections to be made on skill basis.
• To increase the number of registration desks
• Visiting cards for SAC representatives
• Fest promotions through Social Media as early as possible
• Brochure and Poster design as early as possible for sponsorships and promotions purpose
• To conduct the crowded events beside the central block
• Planning based on old statistics